2026 Annual R3 Conference and Innovation Expo

PLEASE READ CAREFULLY.

Release and Waiver of Liability. By registering for this event, I forever release and waive liability against NAESCO and waive the right to bring any claim against NAESCO and its owners, officers, directors, managers, officials, agents, employees, volunteers, or other representatives in connection with exposure, infection, and spread of COVID-19 related to my attendance at this event.

Terms and Conditions

Cancellations and Refunds

All conference registration fees are non-refundable. Once payment is submitted, no refunds or credits will be issued.

Disclaimer

NAESCO reserves the right to make program and schedule changes, additions, or cancellations as it deems necessary.

Photography/Videography Release

As a condition of your appearance or attendance at any NAESCO event, you expressly grant NAESCO permission to capture images of you and to use those images for the purposes of recording and reporting on this event and for use in promoting events and that such uses shall not impose any liability on NAESCO or entitle you to any compensation for the use of your likeness.

Use of Personal Information

NAESCO will contact you to send you information relating to its events. By registering for this event, you authorize NAESCO to subscribe you to its newsletters or contact you for marketing purposes via email, social media, digital ads, posts, and telephone. NAESCO does not sell, rent, or lease customer lists to third parties. We may share data with trusted partners or other members to help perform statistical analysis, communicate with you, or provide customer support.

NAESCO Event Code of Conduct

The National Association of Energy Service Companies (NAESCO) is committed to providing a safe, productive, and welcoming environment for all meeting participants. This NAESCO Event Code of Conduct applies to all individuals involved in NAESCO events including attendees, speakers, industry partners, exhibitors, NAESCO staff, and others. By participating in NAESCO events, including events held in conjunction with NAESCO events, you agree to comply with this Event Code of Conduct.

This Event Code of Conduct establishes guidelines for participant behavior, as well as consequences for unacceptable conduct. All participants are expected to treat others with respect and consideration, adhere to venue rules, and promptly notify staff of any violations of this Event Code of Conduct, including hazardous situations, or any participant in distress.

Fostering an environment built on mutual respect and collaboration is essential for the success of NAESCO events and the well-being of all participants. Therefore, full cooperation is required in adhering to the principles outlined in this Event Code of Conduct.

Unacceptable Conduct

NAESCO values a safe and inclusive environment for all participants and expect everyone to adhere to these guidelines during NAESCO events. Unacceptable behavior includes:

• Intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech or actions by participants at or in relation to NAESCO events. Discussion of opposing or different viewpoints is appropriate but is expected to be in a respectful tone and manner that avoids attacks.
• Verbal or physical abuse, intimidation, or efforts to annoy others, which in any way creates a disturbance that is disruptive or dangerous or creates reasonable apprehension in a person.
• Harassing behavior (including, but not limited to, offensive comments related to gender, sexual orientation, disability, physical appearance, race, religion, ethnicity, inappropriate use of nudity and/or sexual images in NAESCO-sponsored spaces or in presentations, yelling at or threatening participants, stalking or unwelcome following, harassing photography or recording, or unwelcome physical or verbal contact or sexual attention.)
• Disrupting an event. All participants must comply with security and NAESCO staff instructions.

Consequences of Unacceptable Behavior

Unacceptable behavior will not be tolerated at any NAESCO events. Immediate compliance is expected from anyone asked to cease such behavior. NAESCO reserves the right to take necessary and appropriate actions, including immediate removal from the event without warning or refund, in response to any incident of unacceptable behavior.

If additional action is needed, the Executive Director will investigate the allegation and determine if there is a violation. All involved parties must cooperate with the investigation.

Once the investigation is concluded, the Executive Director will write a report and share with the NAESCO Executive Committee and counsel to determine next steps, if any. 

NAESCO reserves the right to seek legal actions from those responsible for violations that caused damages or financial losses to NAESCO. All involved parties agree to waive any right to bring legal action for claims or damages against NAESCO or any person acting for NAESCO in his or her capacity in the enforcement of this Event Code of Conduct.

Reporting Conduct Violations

Conduct in violation of this NAESCO Event Code of Conduct should be promptly brought to the attention of Timothy Unruh, Executive Director, timothy.unruh@naesco.org, so appropriate action is taken.

Retaliation against any individual who reports a violation or participates in an investigation is prohibited and will be addressed accordingly.

For more information, visit NAESCO’s Privacy Policy. 

Updated as of 9/19/2023.